Exhibitor Services

Thank you for exhibiting at TCEP CONNECT 2019. We are very excited you will joining us in Austin!

Exhibitor Service Center

Location

AT&T Executive Education & Conference Center
Zlotnik Ballroom (Lower Level)
1900 University Ave
Austin, TX 78705

Show Dates

Saturday, March 23, 2019 – Sunday, March 24, 2019

Move-In

Friday, March 22               12:00 PM – 5:00 PM

Move-Out

Sunday, March 24               2:00 PM – 5:00 PM

Show Hours

Saturday, March 23              7:00 AM – 12:00 PM
                                             1:30 PM – 6:30 PM

Sunday, March 24               8:00 AM – 2:00 PM

Important Contacts

Nann Philips, CMP, CMM, DES
Exhibitor & Sponsor Catalyst
tcep@scurrystreet.com
(972) 489-0718
Freeman Exhibitor Services

Many questions can be answered with the Freeman Exhibitor Service Kit or by logging onto Freeman Online.

Go to Freeman Online Or Download the Printable Exhibitor Service Kit here

Important Deadlines

February 15 Provide company description for program
February 21 Hotel reservations discount deadline. After this date, hotel reservations are subject to availability and prevailing rate.
February 28 Register booth staff here
March 4 Discount deadline for show services (electrical, audio-visual, etc.)
Mar 15 Advance warehouse shipping (see Freeman Quick Facts for important details)
Mar 22 Show Site shipping (see Freeman Quick Facts for important details)

Resources & FAQ

Booth staff

Each 8x10 exhibitor package includes two booth staff credentials. Please submit your booth staff information here. Additional badges may be purchased through the registration portal. [link to reg portal]. Deadline: Feb 28.

Educational Sessions

New this year! Registered exhibitors and sponsors have access to the lunches and educational breakout sessions. In accordance with ACCME guidelines, these are designated as “promotion-free” zones – all promotional activities should be limited to your contracted booth space. Booth staff passes are not eligible for CME credit.

Electrical Service

If you would like to request electrical service at your booth, please complete the PSAV order form here.

Exhibitor Services

Freeman has been designated as the official general services contractor for TCEP CONNECT and can assist you with ordering electrical, audio-visual, or other booth enhancements. See information under Important Contacts.

Food & Beverage

All booth catering services must be ordered through the AT&T Executive Education & Conference Center in-house catering department. Please contact Charlie Thomas, charlie.thomas@attconf.utexas.edu.

Hotel

The AT&T Executive Education & Conference Center is the official hotel partner for TCEP CONNECT. The group has secured a discounted rate of $199/night plus applicable taxes for single or double occupancy. Book online at https://tcepconnect.org/hotel-austin/. Deadline: Feb 21 for discounted rate; after this date, reservations are subject to availability and prevailing rate.

Parking

The AT&T Conference Center offers self-park and valet options. Ample self-parking is available in our underground, attached garage. Fees for hourly parking are as follows:

0-30 minutes, 1/2 hour, $3
1/2-1 hour, $4
1– 2 hours, $6
2– 3 hours, $9
3– 4 hours, $12
4– 5 hours, $15
5– 8 hours, $17
8– 24 hours, $18

Overnight Guests: General hotel guests may obtain a parking card at the front desk for $18 per night. However, TCEP CONNECT attendees may purchase self-parking tickets at $10.00 per day in Gabriels or the SPIRIT SHOP (gift shop). You must show your conference badge to purchase this special ticket.

Valet parking fees: Overnight: $28 plus tax. For a full day (not overnight): $15. Oversized vehicles cannot be accommodated.

Planning Checklist

Whether this is your first show or your 50th, this thorough planning checklist will help you make the most of your exhibiting experience.

Rules & Regulations

Download the TCEP CONNECT Exhibitor Rules & Regulations here.

Social Media

Spread the word and promote your presence through social media! Be sure to include the official hashtag #TCEPCONNECT.

    Shipping – there are 3 shipping options:

    1. Advance Warehouse via Freeman – for shipments received February 22 – March 15. See Freeman Quick Facts for important details.
      • Exhibiting Company Name / Booth # _________
        TCEP CONNECT 2019 – 478479
        C/O FREEMAN / AWD
        15505 LONG VISTA DRIVE, STE 210
        AUSTIN, TX 78728
    2. Show Site via Freeman – for shipments received directly at show site March 22-23. See Freeman Quick Facts for important details.
      • Exhibiting Company Name / Booth # _________
        TCEP CONNECT 2019 – 478479
        C/O FREEMAN
        AT&T EXECUTIVE EDUCATION & CONFERENCE CENTER
        1900 UNIVERSITY AVE, THE UNIVERSITY OF TEXAS AT AUSTIN
        AUSTIN, TX 78705
    3. Ship Directly to AT&T Hotel & Conference Center – see shipping details here.

    Conference Agenda At-A-Glance

    Saturday, March 23, 2019
    7:00 AM – 8:00 AM Continental Breakfast in Exhibit Hall
    7:00 AM – 12:00 PM;
    1:30 PM – 6:30 PM
    Exhibit Hall Open
    8:00 AM – 10:00 AM Opening General Session
    10:00 AM – 11:00 AM Break in Exhibit Hall
    10:15 AM – 10:45 AM Pop-Up Education in Exhibit Hall
    10:30 AM – 12:00 PM Educational Breakouts
    12:00 PM – 1:30 PM Keynote Luncheon with Gregory L. Henry, MD, FACEP
    1:30 PM – 3:30 PM Educational Breakouts
    3:30 PM – 4:00 PM Break in Exhibit Hall
    3:30 PM – 4:00 PM Pop-Up Education in Exhibit Hall
    4:00 PM – 5:00 PM Educational Breakouts
    5:00 PM – 6:30 PM Welcome Reception in Exhibit Hall
    Sunday, March 24, 2019
    8:00 AM – 9:00 AM Continental Breakfast in Exhibit Hall
    8:00 AM – 2:00 PM Exhibit Hall Open
    8:00 AM – 5:00 PM Resident OLEMPICS
    8:00 AM – 12:00 PM Medical Students: Educational Sessions
    8:00 AM – 10:00 AM Educational Breakouts
    10:00 AM – 11:00 AM Break in Exhibit Hall
    10:30 AM – 12:00 PM Educational Breakouts
    12:00 PM – 2:00 PM Awards Luncheon with TCEP Business Update
    12:00 PM – 2:00 PM Residency Fair
    2:00 PM – 3:30 PM Educational Breakouts
    2:00 PM – 5:00 PM Medical Students: SIM Wars
    Monday, March 25, 2019 Legislative Day – Visit to Capital (optional)
    Share This